Understanding Cloud Archival and E-Discovery

In selecting an enterprise-class, cloud-based file and email archival solution, organizations should look for several key features:

  • Support for hundreds of file formats
  • Automatic ingestion and indexing of static files and emails
  • Full-text, real-time search of files, emails and attachments
  • Secure long-term storage
  • Information lifecycle management features

A primary function of file and email archival is support for legal and regulatory requirements. Generally, however, archival applications do not incorporate e-discovery features, requiring clients to integrate solutions from multiple vendors to create a complete solution. Cloud integration is a complex endeavor, requiring the ability to understand the structure of complex cloud offerings in order to create an environment in which they work together seamlessly.

At the same time, organizations need to consider where their data is going to be stored and, more specifically, the security of the storage component. Cyber security is a critical requirement for any cloud computing initiative, with dozens of controls mapping to data storage and manipulation of that data. If the storage component is distinct from the overarching archival application, the integrated solutions must ensure compliance with security controls across those boundaries.

IP DataSolutions has the background and expertise to help clients navigate these challenges. Our extensive expertise in information management coupled with a thorough understanding of cloud computing and security requirements helps prepare organizations for the “new reality” of cloud computing and prepares them for the next step: information governance, records management and data analytics.

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